From Proposal to Final Invoice…
Everything Your A/E Firm Needs
In One System
BaseBuilders is purpose-built for architecture and engineering firms—so your proposals, projects, time, and billing all live in one place.
Track work in real time, control scope before it eats your profit, and generate invoices in minutes instead of days. No spreadsheets. No duct tape. No guesswork.
How Architecture & Engineering Firms Work
Proposals
Know if a project will be profitable before you start.
Fee vs construction cost analysis
Fee per SF, per hour, and hours per SF
Compare against historical project performance
Project Setup
Set up projects the way your firm actually works
Unlimited phases for base scope and additional services
Real-time phase-level profitability
Financial snapshot to guide decisions
Time & Expenses
Every hour worked and dollar spent flows directly into your project financials—no gaps, no guesswork.
Every time slip is tied to a project phase, activity, and billing rate
Labor cost and overhead are calculated automatically and posted to your projects
Expenses captured as you go—no chasing receipts later
Simple Invoicing
Build clear, professional invoices your clients understand—and pay without questions.
Structured sections for each billing format (fixed fee, hourly, expenses, consultants)
Clean, readable invoices that reduce client pushback
Built-in aging summaries to keep slow payers on notice
Rocket Billing™
If you bill in cycles, this will change your month. Generate dozens of invoices in minutes with full control.
Batch draft invoices across all active projects
Built-in controls for NTE limits, overages, and adjustments
Go from “we need a few days” to “we’re done before lunch”
Project Profitability
See exactly where your projects stand—before small problems turn into big ones.
Real-time net profit with labor, overhead, consultants, and expenses included
Compare performance across project types, clients, and services
Switch between cash and accrual views to see the full picture
Everything Else You Need to Run the Job
The details that don't fit neatly into a workflow—but matter every day.
Consultant Management
Track consultant fees, pay requests, and payouts, giving clear visibility into your liabilities
Phases tied directly to your project structure
Pay requests follow your approval workflow
Real-time view of what you owe
Resource Scheduling
Plan your team’s workload week-by-week and see capacity before it becomes a problem
Forecast time across projects, proposals, and admin
Schedule repeating items
Push weeks out when projects stall
Project Documentation
Keep your correspondence and construction admin organized, searchable, and tied to the project
Store memos, transmittals, and communications
Track RFIs, submittals, and shop drawings
Maintain a complete project record in one place
Key Features & Benefits
Get Fully Onboarded in 7 Business Days
Our team is ready to guide you from where you are to where you want to be. Give up managerial minutia for the freedom to focus on the work you do best.
Cut Your Billing Time by 60% Within 90 Days — Or We Refund Every Penny
We're so confident BaseBuilders will transform your billing process that we're putting our money where our mouth is.
Reduction in billing time
Track your current billing hours. After 90 days with BaseBuilders, if you 're not saving at least 60% of that time, we'll refund you.
To see real results
That's 3 full billing cycles to give the system a real test. Plenty of time to see the transformation — without the pressure.
Money-Back Guarantee
No questions asked. No hoops to jump through. If we don't deliver, you get every penny back. Period.
Why We Can Offer This Guarantee
Because our clients typically see 70-80% reductions in billing time, not just 60%. We built this software after wasting 16 years doing billing the hard way at our own engineering firm. We know it works because we live it every day.
Unlike generic project management software that promises "efficiency" without defining it, we're guaranteeing a specific, measurable outcome. You'll know exactly whether we delivered — and so will we.
Start Your Journey.
Go Live in 7 Business Days
Our team is ready to guide you from where you are to where you want to be. Give up managerial minutia for the freedom to focus on the work you do best.
BaseBuilders’ easy-to-use software is specifically designed to help small to mid-sized firms track time, manage projects, stay on top of expenses, and more. We’ll handle the invoicing for you so you can focus on growing your firm and designing wonderful spaces.